Note on data sources and appendices

The IPC’s annual report on the Operation of the Government Information (Public Access) Act 2009 is based on information submitted by NSW public sector agencies and analysed within the IPC. Data has now been collected for seven years, beginning in 2010/11.

For the first four years data was submitted by agencies in a variety of formats and then manually entered into a database within the IPC.

In mid-2015 the IPC introduced a new online GIPA Tool as a way for agencies to manage their applications, provide their annual reports to the IPC and directly upload data.

The data analysed for this Report should be considered a snapshot of agencies’ compliance as at 28 November 2017 (this is the date when agencies’ reported data was downloaded by the IPC from the GIPA Tool). It should be noted that not all agencies had submitted their annual reports to the IPC by this time.

The table on page 65 records any significant changes to previous years’ data. A significant change is where the data as at 28 November 2017 varies by more than 5% from previously reported data.

Data updates by agencies may affect historical data and future reports.For example, a number of agencies have reported errors in their historical data through the agency dashboard consultation. This is being rectified and updated numbers will be reflected in future reports (and the agency dashboard).

In this report, data that has been reported aligned with the following sectors:

  • Government
  • Councils
  • Universities
  • Ministers
  • State owned corporations.

Previously state owned corporation data had been included with that of the government sector. They have now been separately identified in order to give greater insight into the GIPA operations of this and the government sector. Accordingly, data for the government sector reported in previous years is not comparable to data in this report.

Future data changes by agencies may affect historical data and future reports.

In 2016 the IPC began publishing agency-level GIPA data, available at ipc.nsw.gov.au/online-gipa-data-0.

In 2018 the IPC plans to publish an online, interactive dashboard to facilitate agency and community access to this data. This online data may be updated to take account of changes advised by agencies. Accordingly, the online GIPA Dashboard will represent the most up-to-date and accurate source of data on agency GIPA operations.

The annual reporting period for universities and the Department of Education is a calendar year. This calendar-year data is included in the relevant financial year to assist with cross-sector comparability. For example, GIPA data from universities’ 2016 annual reporting has been treated as for the 2016/17 financial year.

Table: Effect of changes made to previous years' data

Report

Details

Mandatory Proactive Release

No significant changes.

Authorised Proactive Release

Data is now reported aligned with five sectors, separately identifying state owned corporations.

Informal Release

No significant changes.

Access applications Data is now reported aligned with five sectors, separately identifying state owned corporations.
Year at a glance Data is now reported aligned with five sectors, separately identifying state owned corporations.

How many applications were lodged?

Data is now reported aligned with five sectors, separately identifying state owned corporations.

Invalid applications

Data is now reported aligned with five sectors, separately identifying state owned corporations.

Who applied?

Data is now reported aligned with five sectors, separately identifying state owned corporations.

What was asked for?

Data is now reported aligned with five sectors, separately identifying state owned corporations.

Did applicants get what they asked for?

Data is now reported aligned with five sectors, separately identifying state owned corporations.

How quickly were decisions made?

Data is now reported aligned with five sectors, separately identifying state owned corporations.

How was the public interest test applied?

Data is now reported aligned with five sectors, separately identifying state owned corporations.

How were decisions reviewed?

Data is now reported aligned with five sectors, separately identifying state owned corporations.

Were applications transferred between agencies?

Data is now reported aligned with five sectors, separately identifying state owned corporations.

Link to 2016/2017 GIPA data excel spreadsheet. 

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